Registering your car with DVLA: How the Club can help?

The Karmann Ghia Owners Club (GB) is recognised by the DVLA to support an application for a vehicle.

This can be to be registered under its original number or an age related number plate under the V765 scheme, dating letter for imported vehicles without supporting paperwork, and V627 applications for cars which have been rebuilt or substantially changed.

You will need to apply for a V765 form to register a vehicle under its original registration number when:

it has never been registered at the DVLA, or
it has been registered under another age related registration number

Download a V765 form here:

Once the application is filled in you will need to send it off to the club for our recommendation.

You will also need to enclose evidence that links your vehicle to the original registration number.

Acceptable forms of evidence include: l the original old style log book (RF60/VE60) l
archive or library records showing the registration number and the chassis number authorised by the archivist, clearly defining where the material was taken from, and
other pre 1983 documentary evidence linking the chassis and the registration number to the vehicle.

To help assist in the registration process it is always recommended that you apply for the cars Birth Certificate and Data Sheet from the Stiftung AutoMuseum Volkswagen.

You can apply for Birth Certificate and data sheet here.
https://www.volkswagen-classic-parts.com/en_uk/service/certificate-data-sheets.html

(Please note this can take several months)

If the vehicle has not been registered at DVLA, send the evidence that links your vehicle to the original registration number you are claiming.

This should include a recent photo of the vehicle and a filled in ‘Application for first vehicle tax and registration of a used motor vehicle’ (V55/5) (proof of identification is not needed).

You can apply for a V55/5 form online here.

The V55/5 form itself is the universal new vehicle data collection form for every vehicle registered in the UK.

This covers over 2.5m new and old cars a year.

This will mean that many of the sections are not applicable and need to be left blank.

V55 Form and DVLA submission (Updated Jan 2022)

If the vehicle has been registered before at DVLA, send the evidence that links your vehicle to the original registration number you are claiming, a recent photo of the vehicle and a filled in ‘Application for first vehicle tax and registration of a used motor vehicle’ (V55/5) (proof of identification is not needed).

Download the V55/5 form from the DVLA website: https://www.gov.uk/government/publications/register-a-used-vehicle-for-the-first-time-v555
The V55/5 form itself is the universal new vehicle data collection form for every vehicle registered in the UK. This covers over 2.5m new and old cars a year. This will mean that many of the sections are not applicable and need to be left blank.

You should complete the following sections of the V55/5 only and leave the other boxes blank – (The highlighted answers are general to all Karmann Ghia’s)

Opposite 1	Top right hand box enter the country you bought the vehicle in
2 Tax class	HISTORIC VEHICLE – opposite this item indicate if the car is LHD or RHD
3 Period of tax applied for	12 MONTHS
4 Registration fee Tax payable	(£0)
6 Make	VOLKSWAGEN
7 Model (including full vehicle specification	ONE of the following KARMANN GHIA TYPE14/ KARMANN GHIA TYPE 14 / KARMANN GHIA TYPE 34/ KARMANN GHIA TC
8 Type of body/ vehicle	Either COUPE or CONVERTIBLE
9 Wheelplan	2-AXLE RIGID
10 Colour	The colour may not be the full manufacturer’s description as we only use basic colour descriptions (for example, if the vehicle is lavender it would be shown on the registration certificate, as purple). Note: where a vehicle has two colours, both descriptions should be entered on the V55 form, for example White with a Black Roof
18 Number of seats (including the driver’s seat)	4
27 Year of manufacture	Give the year the vehicle was built (for example, 1970).
30 Date from which vehicle tax will start	This will normally be today’s date or the first day of the next month.
31 Type of fuel	Petrol
32 VIN/chassis/ frame number	Give the full Vehicle Identification Number (VIN), chassis number or frame number, Can be found stamped at the rear of the tunnel under the back seat and usually also shown on a plate under the bonnet.
33 Engine number	Give the full engine number, which you should get from the vehicle.
34 Cylinder capacity (cc)	If not known when you purchased the car it can be worked out by the engine number
46 Date of original registration	Give the date the vehicle was first registered (regardless of which country this was in).
57 Partial postcode	Please give the first half of the postcode (for example, SW19) for the address of the person who bought the vehicle.
63Name and address	Please give your full name, address and full postcode.
64Date of birth Contact details	Date of Birth – Optional Please give contact details in case we need to get in touch: Dealer/vehicle keeper telephone number and/or Dealer/vehicle keeper email address
66	Mileage recorded on speedometer
Declaration	Please tick the appropriate boxes, and then sign and date the bottom of the application form.

For the section which asks for a reason that you are not attaching type approval details, you need to use the wording “exempt due to age”

If the vehicle already has an age-related registration number you will not need to fill in a V55/5 form. You will need to send:

the evidence that links your vehicle to the original registration number you are claiming and
the Vehicle Registration Certificate (V5C) showing the current registration number.

To avoid sending valuable historic documentation by post , any club approved by the DVLA can act as signatory in your immediate area can copy and verify your original evidence. Please contact the club to make arrangements.

Once you have these authenticated copies, you can send the copies to the Karmann Ghia Owners Club (GB) committee member responsible for DVLA authentication who will be countersigning your application

If the vehicle has been imported and requires registering for the first time, the DVLA will require in order of preference, for the correct age related registration to be issued, at least one the following documents;

Manufacturer dating letter
Original registration papers from country where vehicle was first delivered.
A Club dating letter

Remember to register an imported vehicle for the first time it must already be registered on the Governments NOVA database.
“The Notification of Vehicle Arrivals (NOVA) system was introduced on the 15th April 2013 as a joint initiative between HM Revenue and Customs (HMRC) and the Driver and Vehicle Licensing Agency (DVLA) to combat fraud on vehicles arriving permanently into the UK”

For the section which asks for a reason that you are not attaching type approval details, you need to use the wording “exempt due to age”.

If the vehicle already has an age-related registration number you will not need to fill in a V55/5 form. You will need to send:

the evidence that links your vehicle to the original registration number you are claiming and
the Vehicle Registration Certificate (V5C) showing the current registration number.

Once you have these authenticated copies, you can send the copies to the Karmann Ghia Owners Club (GB) committee member responsible for DVLA authentication who will be countersigning your application.

Manufacturer dating letter
Original registration papers from country where vehicle was first delivered.
A Club dating letter

Remember to register an imported vehicle for the first time it must already be registered on the Governments NOVA database.

In all cases where the Club needs to become involved, an inspection will usually always be required, together with clear images of the vehicle and the identity of chassis/body/engine sent to us.

Please contact Mark Poulton for further information or to assist you through this process at t3parts@kgoc-gb.org

Contact Details:

0844 8041066

membership@kgoc-gb.org